Job Title: Administrative Specialist

Location: Central Iowa

Job Type: Part-Time, Hourly $25/hour *up to 15 flexible hours/week

Reports To: Executive Director

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Position Summary

CultureALL is seeking an experienced administrative professional to perform accounting and clerical tasks related to the overall operations of the organization.

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Key Responsibilities

50% BOOKKEEPING

• Accounts Receivable/Accounts Payable, Journal Entries
• Transaction management
• Reconcile transactions in CRM (Salesforce) and Accounting (QuickBooks) databases
• Maintain records with exceptional attention to detail and accuracy
• Prepare weekly and monthly financial report packages
• Manage 1099 contractor document collection & distributions (W9)

20% Donor Stewardship

• Distribute IRS Tax Acknowledgements for all gifts received
• Prepare weekly thank you reports for all donors and sponsors
• Liaise with the marketing team for sponsor appreciation
• Support granting process by tracking proposals including submission, funds received, acknowledgement, utilization and final report

20% Contract Management

• Collaborate with the Program Director and Program Coordinator to onboard new contract staff including performing routine background checks and contractor agreements
• Perform semi-annual audits of contractor database to ensure all filings are up to date
• Support staff with client contract collection & retention

10% MISCELLANEOUS

• Office equipment management & replenishment
• On-site attendance for programming & events
• Group calendar management & communications

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Essential Skills and Qualifications

• Strong organization skills & attention to detail
• Proficiency in Quickbooks or similar software, CRMs, Excel/Google Sheets
• Experience in bookkeeping and/or more advanced accounting
• Written and verbal communication skills
• Ability to work autonomously, prioritizing and managing multiple deadlines
• Customer Service: Comfortable interacting with clients in person, by phone, or through email
• Project Support: Ability to assist with special projects and events as needed
• Office management: experience managing overall office technology, mail and inventory
• Aligned to CultureALL’s core values, mission and vision

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Benefits

Hybrid/Flexible Environment

Developmental Opportunities

Health Insurance Option

Paid Holidays - The CultureALL office is closed on the following holidays: New Year’s Day, Memorial Day, Independence Day, Labor Day, Thanksgiving and the day after, Christmas and the day before or after (to be determined by the Executive Director). All observed holidays can be flexed for alternative dates based on employees’ personal practices. Martin Luther King Jr. Day and Juneteenth are observed and each considered a day of service in the community.

About CultureALL

CultureALL is a uniquely interactive training and consulting firm. Since 2005, we have engaged Iowans of all ages in learning about our neighbors, colleagues and classmates whose life experiences are different from our own. Iowans benefit from our network of trained presenters who come from more than 65 cultures. Our tools, resources and strategies open communities to new ideas & ways of thinking. Sharing Cultures Elevates Us ALL. Visit our website: CultureALL.org

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How to Apply

Send Required Materials to jess@CultureALL.org by June 25, 2025

• Resume
• Letter of Interest